NEPAD - Human Resources Assistant in South Africa

Job Title: HUMAN RESOURCES ASSISTANT
Location:
Country: South Africa
Company: NEPAD
Description:
Under the supervision of the Head of Human Resources or his/her delegate, the Human Resources Assistant will provide support in Human Resources Management and general administrative support. KEY PERFORMANCE AREAS 1. Facilitate to create and maintain accurate record keeping/filing system for the HR Unit.2. Facilitate to maintain data integrity by updating all personnel and related data manually and electronically if required. 3. Draft employees and consultants contracts. 4. Assist in maintaining Consultants database.5. Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence and reports.6. Assist to provide support to staff in accessing and completing HR related information.7. Assist in recruitment, selection and orientation of employees.8. Assist with training and development programmes.9. Assist to prepare monthly HR Statistical reports and updating the organisational structure (Organogram).10. Assist with personnel administration e.g, leave, insurance administration and etc. 11. Assist with preparing documents for payroll inputs, new engagements, separation, etc.12. Organising meetings, conferences, workshops for the Unit, which include arranging/confirming meetings, book accommodation, arranging transport, catering services and, etc.13. Keep diary of the Supervisors.14. Facilitate translation of documents from English to French and from French to English and other AU languages.15. Check, receive, sort and distribute correspondence, reports and other material and transmit correspondence, documents, etc. for e.g. by mail, courier service or other means for the Unit.16. Draft and finalise minutes of meetings and prepare and edit reports.17. Provide organizational, administrative, logistical and secretarial support to the Unit, details of these tasks include but not limited to: Undertaking routine administrative tasks such as photocopying, regular collation and routine analysis of information. Dispatch documents, which require action and follow up and, finalise process and file as required. Maintaining a very high level of discretion in dealing with others about the Unit’s work and any knowledge of issues in the Unit and maintain the highest level of confidentiality in all office matters. Coordinates inputs to the Unit from all sources to produce a coherent whole for keeping the Supervisors fully informed. Inform the NEPAD Senior staff, when required, of the events, happenings and issues current in the Unit. Maintains a knowledge of who, what, where and when of all the events and issues in the Supervisors domain. Ensures office security and maintenance including managing of equipment inventory and overseeing procurement of supplies and use of office consumables.18. Receive telephone calls and office visitors for the Unit and refer them to the appropriate source or respond to enquiries whenever possible.19. Perform any other related duties as requested by supervisors and/or other Professional Staff in the Unit.
Qualifications:
Required Skills and Competencies: i. Able to work under minimal supervision and be proactive and initiative. ii. Integrity, flexible approaches to work coupled with enthusiasm, commitment and energetic. iii. Good organization and planning skills. iv. Excellent telephone skills. v. Effective time management skills. vi. Good interpersonal skills. vii. Ability to work in a team. viii. Good communication and Public relation skills. ix. Good writing and presentation skills. x. Some analytical skills. xi. Knowledge & understanding of office administration and office practice and procedures. xii. Ability to perform multiple tasks and work under pressure with a wide range of individuals and institutions. xiii. Maintenance of confidentiality at all times. xiv. Ability to work in a multi-cultural and multi-national environment. Education and Experience: Candidates must have a minimum qualification of a College Diploma and a High School certificate in General Administration, Office Administration, Secretarial Studies, Management, and / or social sciences. Candidates must have five (5) years of progressively responsible in administrative, secretarial, logistics and clerical work experience. Other relevant skills: i.Excellent working knowledge of computer applications (MS Word, Excel, Powerpoint, etc). ii.Some form of specialist training relevant to the position. Language requirement: Excellent English and / or French (spoken and written) and fluency in any other AU language would be an added advantage.
Contact Details

Contact Person: Mrs. F. Ceesay Jallow
Telehone: +27112563600
Fax: +27112063719
E-mail: hr@nepad.org; dora.mwaiseghe@nepad.org